Access to Flat Creek Crossing Ranch is strictly limited and is not permitted without prior written consent from Child Inc. All visitors must obtain authorization in advance to ensure compliance with the ranch’s usage policies. Unauthorized entry is prohibited, and only those with official permission are allowed on the property.
Payments and Reservation Deposits
Flat Creek accepts personal checks, VISA and MasterCard as forms of payment. Credit cards used for security deposits and/or payments will not be considered “paid” until the card comes back with an approval code. At the time of booking a damage/security deposit may be due for entire ranch rental. Once this fee is received, a rental agreement will be sent. It is understood that the Renter is the responsible party for any damage(s) incurred to the facility or grounds arising from the event, whether or not it is more than the damage deposit. The final payment must be made 30 days before the event date.
Cancellation Policy
The Renter may cancel the event in writing 20 days prior to the event date and forfeit 1/2 of what was paid for the damage/security deposit.
Set-up and Clean up
Prior arrangements must be made if setup is required before the day of event/ranch rental. No drop-offs or early arrivals will be allowed into the facility before scheduled times. All guests and contractors must be out of the facility at the end of the paid time. Renter will be charged a clean-up fee for any equipment, materials or trash left on site after the designated event end time. If for any reason clean up is not complete at the end of paid time; the extra cost will be taken from the damage deposit. A minimum of 1/2 hour will be charged for late departures. There will be no refunds given for early departures. No items will be left for later pick-ups. A $300.00 fee will be charged for any items left at Flat Creek Crossing Ranch. Renter will be billed (minimum $75.00 charge) for any trash left behind in the facility outside of a designated receptacle. All trash must be removed to the outside dumpsters, recycling is encouraged. Likewise, a fee will be charged for any excessive cleaning needed because of the event. The $500.00 damage deposit will be held for facility review and inspection for damage and for any extra cleaning needed.
Caterers and Contractors
Available equipment to Renters/Caterers in the kitchen area is limited to two ovens, two microwaves, sinks, and three full sized refrigerators. Renters/Caterers must bring all supplies including utensils, dishes, coffee makers/filters, linens, etc. The Renter understands that it is the Renter’s responsibility to inform all caterers, musicians, florists, other helpers and guests of the specific times and nature of the rental agreement, where to unload and acceptable parking areas. Renter realizes that they are responsible to see that all event participants observe all aspects of this agreement as well as all facility rules.
Alcohol and Smoking
The Renter may consume alcohol for a maximum of (6) SIX hours. Alcohol service includes beer, wine, champagne and hard liquor. The sale of alcohol is NOT permitted. The Renter understands that it is the Renter’s responsibility to assure that the dispensing of alcohol is in compliance with Texas State Liquor laws. Alcohol may only be served by a licensed bartender and proof of license must be available on-site during the event. Alcoholic beverages may NOT be removed from the rental area. Mats must be used under bar areas to protect the floors inside. Kegs are required to be placed inside a keg tub. Smoking is not allowed in any of the buildings. All alcohol/bar service must be shut down 1 hour before the rental time is up.